GUIDELINES FOR NOMINATIONS AND ELECTIONS
(Drafted by the ad hoc committee on elections, composed of Steve Pope, Yiguang Ju and Bill Roberts, January 2011; presented to the Executive Committee, March 20, 2011; revised June 2011 based on input from the Executive Committee meeting of March 20, 2011 and the Business meeting of March 21, 2011)
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These guidelines are intended to assist the Nominating Committee and the Officers in the nominations and election processes, which are governed by the Section’s by-laws. In the event of a conflict between these guidelines and the by-laws, the by-laws take precedence. It is anticipated that, in the future, the by-laws will be revised to allow for electronic elections. Some of the guidelines refer to that eventuality.
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The Nominating Committee should strive to recruit new talent for the at-large members of the Executive Committee.
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The slate should provide a balance between academia, industry and government, and should be inclusive of underrepresented groups.
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In general there should be no more than two members of the Executive Committee from the same institution.
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The Nominating Committee should seek (via e-mail) nominations (including self-nominations) from all members of the section.
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In order to ensure continuity of leadership, the usual practice is for the “chairs” to serve two-year terms in succession in the following positions: Arrangements /Papers Chair; Program Chair; Vice-Chair/Chair Elect; Chair.
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An officer or chair (other than the Treasurer) usually serves a single term in a given position, and should not serve more than two terms in a given position. The Treasurer is expected to serve for at least two terms and not more than three terms.
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In general, an at-large member of the Executive Committee should not be nominated for a fourth consecutive term as an at-large member.
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The number of at-large members to be elected is at the discretion of the Executive Committee.
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So long as the by-laws require elections to take place at the regular members’ business meeting, the Nominating Committee should propose a single candidate for each position.
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In the event that the by-laws allow electronic voting, then initially the Nominating Committee should nominate a single candidate for each office, and two candidates for each open at-large member position. At-large members continuing to a second or third term should run unopposed. The candidates will be asked to post a short statement on the election web site.
After the first few electronic elections, the process should be re-evaluated and the possibility of nominating more than one candidate for each office should be considered.